Frequently Asked Questions
Common questions about WhoseWeek — how it works, what the features do, and how to get the most out of it.
What is WhoseWeek?
WhoseWeek is a scheduling and coordination app for families and friends who share a vacation home — a beach house, mountain cabin, lake place, city apartment, wherever. It replaces the group text and the spreadsheet with a shared calendar, week trading, fair annual assignments, message boards, shared expenses, and more.
How do I get access?
WhoseWeek is currently in early access. Request an invite from the home page and we'll send one on a rolling basis. Once you have an account you can create your own property and invite anyone you want.
Is WhoseWeek free?
Yes. WhoseWeek is free for as long as we can afford it. If paid tiers are necessary in the future, we'll do our best to maintain a rich set of free functionality.
Does WhoseWeek work on mobile?
Yes — WhoseWeek is fully responsive and works in any mobile browser. There's no separate app to install; just open it in Safari or Chrome and add it to your home screen for a near-native feel.
How do I invite someone to my property?
Open your property and go to Members → Invite Member. Enter their email. If they already have a WhoseWeek account they'll get a notification; otherwise they'll receive a sign-up email. They become a member once they accept.
What's the difference between an owner, an admin, and a visitor?
Users who have ownership rights to a property in WhoseWeek are owners. Admins are trusted members (usually owners) who can manage the calendar, run assignments, approve trades, moderate threads, invite or remove members, and edit property info. Visitors can see the calendar and message boards, but don't participate in draws or trading. Every property will have at least one owner and admin.
What is a delegate?
A delegate acts on behalf of an owner for workflow events— they can book stays, participate in trades and annual assignments, and receive copies of the owner's trade, draft, and calendar notifications. Useful when an owner wants a spouse, partner, or adult child to help manage their share without being an owner in their own right. Delegation does notextend to message boards: each user manages their own threads, and delegates have no read access to a principal's private message threads. An owner can grant or revoke delegate access at any time from the property's admin tools.
Can someone belong to multiple properties?
Yes. One WhoseWeek account can be a member (or owner) of as many properties as you need. Your dashboard shows every property you belong to and lets you switch between them with one click.
How do annual assignments work?
Assignments determine who gets which weeks at the property each year. Admins pick from several methods: a live draft (turn-based, like a fantasy sports draft), random draw, shift by X weeks (rotate everyone's schedule forward), repeat a previous year, or manual / CSV import. Draft and random modes can be weighted by ownership percentage so each owner's share reflects their stake. All methods support pre-assigned slots, delegate participation, and automatic turn timeouts.
How do I set up next year's schedule?
Open your property and go to the Assignments section. Click New Assignment Year, choose a year (up to three years ahead), pick a method, and configure options like stay length and start day. WhoseWeek generates a preview in draft status — regenerate it as many times as you like. When it looks right, hit Publish and every member gets notified.
What happens if someone misses their draft turn?
Admins configure a turn timeout (default 48 hours). If the clock runs out, WhoseWeek automatically skips the pick and moves to the next person so the draft keeps flowing. The skipped owner can still take unclaimed slots later, or trade with someone else once the draft finishes.
Can I change assignments after they're published?
Yes. Members can trade weeks with each other (if trading is enabled), and admins can edit individual slots at any time through the Slot Manager — reassign a week, clear it, or import a new schedule via CSV. A snapshot of the published schedule is saved automatically, so you always have a reference point to roll back to.
What is the Slot Manager?
The Slot Manager is the admin console for viewing and editing every assigned week in a given year. From one screen you can reassign slots, clear them, download a CSV template, or upload a spreadsheet to bulk-import assignments. It's always available — whether assignments were created by draft, random draw, or any other method — and it keeps snapshots so you can compare against the published schedule.
What does ownership percentage do?
Each property owner has an ownership percentage that represents their share of the home. When the weighted option is enabled for draft or random assignments, members with a larger share receive proportionally more weeks. It also gives the group a clear, shared reference for how the property is divided.
How do trades work?
WhoseWeek supports three kinds of trades: offers (open giveaways — any eligible member can claim), trades (a targeted swap with a specific co-owner), and requests (open asks for dates you'd like). The other party reviews and accepts or declines; once accepted, the calendar updates automatically. If Require Trade Approval is on for the property, an admin also signs off before the swap takes effect.
Who can see a trade?
It depends on the trade type. Open offers and requests (no specific person targeted) are visible to all property members. Targeted trades (a swap or offer directed at a specific co-owner) are private — only the person who proposed it, the person it was sent to, property admins, and any delegates acting on behalf of those owners can see it. This keeps private negotiations between two owners from creating tension for the rest of the group. Visibility rules stay the same after a trade is accepted or declined.
What happens if an accepted trade is cancelled or reversed?
Admins can reverse an accepted trade. WhoseWeek restores the original dates to their original owners and removes any calendar events the trade created. Trading can be turned on or off for each property via the Allow Trading toggle in property settings.
Can I trade weeks across different properties?
Yes — as long as both properties have cross-property trading enabled and you're a member of both. The flow is the same as a single-property trade: propose, accept, and (if required) get admin approval. Your Dashboard's Cross-Property Trades page shows every trade that crosses property boundaries.
What kinds of events can I add to the property calendar?
Stays, maintenance windows, cleaning days, blackout holds, and general events. When creating an event you can check Notify members to push an in-app notification (and optional email) to all property owners and delegates. Calendar days use a day-level model with same-day turnover support, so one family can check out while another checks in.
Can I control who sees the details of my stay?
Yes. Each stay has a visibility setting — private (just you and admins), circle (property members and anyone in a linked circle), or public (anyone with access to a shared calendar link). Properties also have their own Circle Visibility setting that governs what circle members can see: full details, availability only (busy/free), or hidden entirely.
What kinds of events can I add to a circle calendar?
Circle calendars support circle-specific events: Gatherings (group meetups), Deadlines (RSVP cut-offs, booking windows), Announcements, and Other. These live at the circle level — separate from property events — and can notify all circle members when created.
Can I export the calendar to Google Calendar, Apple Calendar, or Outlook?
Yes. Each property calendar has an iCal export link you can subscribe to from any calendar app. There's also a personal iCal feed for all of your stays across every property you belong to. Feeds refresh automatically as events change, and they include a timezone header so same-day turnovers don't confuse third-party apps.
Can I share my calendar with someone who isn't a member?
Admins can generate a token-based shared calendar link that shows public-visibility events to anyone with the URL — handy for a cleaner, a property manager, or a friend who needs to know when the house is in use. The link can be rotated or revoked at any time.
What is a circle, exactly?
A circle is a cross-property group — think extended family or a close friend group whose members own or visit different homes. Circles have their own message board, photo gallery, and a unified calendar that aggregates events from linked properties. Members can belong to a circle without owning any property at all.
Do I need a circle for my property?
No. A property ownership group already works like its own circle — everyone on the property gets notified and can coordinate. Circles are for a different use case: a group of friends or family affiliated with different properties (or no properties at all) who want to coordinate around shared plans, holidays, and events.
Who can see my property's calendar in a circle?
That's up to you. Each property has a Circle Visibility setting that controls what circle members can see — full details, availability only (busy/free), or hidden entirely.
What are message boards?
Every property and every circle has a threaded message board. Posts support Markdown, admins can pin important threads (house rules, check-in instructions), and threads can be locked to prevent new replies. Alerts can be posted with a dismiss button so everyone sees them once.
What is a private thread?
A private thread is a message thread visible only to a specific set of members chosen by the author — useful for a subset of owners negotiating a trade, or anything that shouldn't be shared with the whole property. Message threads are personal: delegates do notsee a principal's private threads.
What are Quick Polls?
Quick polls are lightweight group votes with 2–10 options. Create one from the property dashboard, members tap to vote, and results show as inline percentage bars. Admins can close a poll when the decision is made or reopen it if you need another round.
What is the Stay Guestbook?
The guestbook is a running log of post-stay notes — tips, memories, heads-ups for the next family. WhoseWeek prompts you to add an entry within a few days of your stay ending. Admins can remove inappropriate entries if needed.
How do photos work?
Each property and each circle has a shared photo gallery. Any member can upload photos; they're stored securely and served from our image host. Only members of the property (or circle) can view the gallery. Admins can remove any photo — and you can always delete your own. When a property is deleted, all of its photos are removed from storage as part of the cleanup.
How do shared expenses work?
Log an expense, choose a category (maintenance, supplies, utilities, improvements, taxes/insurance), pick who paid, and split it equally or with custom shares. WhoseWeek tracks running balances so you know who owes what. You can also link an expense to a maintenance issue for a complete record.
How does the Maintenance Board work?
It's a kanban-style board — Open, In Progress, Resolved — for tracking house issues. Each issue has a priority, category, assignee, due date, and comment thread. You can link an issue to an expense (e.g., the plumber's invoice) so the history is easy to follow.
What's on the Local Area Guide?
A crowdsourced list of restaurants, activities, services, groceries, hidden gems, and emergency numbers, grouped by category. Anyone in the property can add or edit entries — over time it becomes the best guide to the area, maintained by the people who actually go there.
What is Quick Reference?
Quick Reference is an admin-managed list of key-value entries pinned to the property dashboard — WiFi password, gate code, cleaning service number, HVAC notes, whatever you need to hand to every guest. Admins can add, edit, reorder, and remove entries.
How do notifications work?
WhoseWeek sends in-app notifications (visible in the bell menu) and optional email notifications. You control which types you receive — and whether they trigger email — in Profile → Notification Preferences. Most notifications include a deep link directly to the relevant item. Delegates also receive their principal's notifications.
Where does the weather come from?
The weather widget uses Open-Meteo based on the property's address or latitude/longitude.
How do I change my avatar?
Go to Profile → Settings and click your current avatar to open the picker. Choose from 20 animal avatars. For a property avatar, open the property's Settings page and click the icon there.
Is my data private?
Yes. Your property data is only visible to members you invite. Circle visibility is controlled per property. WhoseWeek does not sell or rent your information. See our Privacy Policy for details, including who we share data with (hosting and email providers) and how long we keep it.
Can I delete my account?
Yes. Contact us to request account deletion. We'll help you delete all of your content while handing off anything necessary so the rest of your group isn't stranded.
What happens when a property is deleted?
Deleting a property removes every associated stay, message thread, post, photo, maintenance issue, expense, poll, guestbook entry, local guide entry, quick reference entry, and draft. Deletion is immediate and cannot be undone, so only the property owner can do it.
Who can see what I post in a private thread?
Only the members you explicitly added. Notifications for private thread posts go only to those people — never to the whole property, and never to delegates of the members.
Does WhoseWeek use tracking cookies or advertising?
No advertising cookies, no third-party trackers for marketing. We use first-party cookies to keep you signed in and to remember your theme and preferences. See the Privacy Policy for a full rundown.
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